Instead of hunting down the same files for every discussion, bring them together in a notebook. Gemini can use its sources and instructions as context for the project conversation.
Set up a focused space
Google says you need to sign in to Gemini Apps and connect Gemini Notebook. The feature is rolling out gradually; in the European Economic Area the connection must be made manually. Name a notebook, add relevant sources and use instructions to describe the project’s purpose and desired response format.
What the activity setting changes
You can still chat with a notebook when Keep Activity is off, but automatic chat saving, use of past chats as notebook memory, and adding Drive files as sources are unavailable. Source limits depend on your plan.
Start with one project and its core documents. Ask a question that relies on those sources, then inspect the information behind the response. That gives you a practical way to spot an outdated or missing document.
